Hunnypot Cottage Ltd – Trader Agreement

Last updated: 19 October 2026

Introduction
1. This agreement is between Hunnypot Cottage Ltd, a company registered in England and Wales under company number 13994638, with its registered office at 6 Trinity Place, Midland Dr, Sutton Coldfield, West Midlands, B72 1TX ("we", "us" or "the organiser"), and the trader booking a pitch ("you" or "the trader").
2. Attendance at our events is subject to the following terms and conditions. These terms apply to trader bookings at our markets and events. They do not apply to orders for bread, courses or subscription boxes, which are covered by our separate shop terms.

Pitch Licence
1. The pitch fee is solely for a licence to occupy a designated pitch of 3m x 3m on the date(s) booked. It does not include any goods, services, equipment or promotion.
2. We do not provide tables, gazebos, electricity, water, weights or any other equipment or services. You must bring everything you need to trade.
3. Any promotion of the market or of individual traders that we choose to carry out, including social media posts, is entirely at our discretion. It is not part of the pitch fee and is not guaranteed. You will not be entitled to a refund or any other remedy if we do not promote you or your business.

Submission of Documentation
1. Traders are responsible for keeping their registration up to date with their insurance, annual review of their risk assessment and food hygiene inspections (if applicable).
2. This includes ensuring that they are current at the time of attending one of our events.
3. Failure to comply with these as stated above can result in the cancellation of your pitch with no refund.

Payment
1. Full payment for your pitch must be made at the time of your booking.
2. Once full payment has been received your booking will be reviewed and confirmation provided assuming there are not too many traders of a duplicate nature.
3. Payment of any fees and charges relating to licences, permits and consents must be made in full prior to the event. If payment is not received Hunnypot Cottage Ltd shall have the right to cancel the booking immediately with no refund.

Block Bookings
1. If you book six dates in one go at a market with a standard pitch fee of £35 per date, the pitch fee is £30 per date instead (£180 in total for the six dates). Events with a different pitch fee are not included in block bookings.
2. Block bookings must be paid for in full at the time of booking.
3. Block bookings are non-refundable. If you need to cancel any of the dates, we will not be able to offer a refund for any of the dates, including where the pitch could be sold to another trader. Block-booked dates cannot be swapped, moved or transferred.
4. The block booking discount applies to the pitch fee only. Your pitch remains a licence to occupy a pitch and nothing else is included.
5. If we or the venue cancel a market date, the refund set out in the Refusal of Booking and Cancellation section applies to that date. 6. Block booking discounts must be applied at the time of booking and cannot be applied retrospectively.

Refusal of Booking and Cancellation
1. Hunnypot Cottage Ltd reserves the right to refuse bookings, without being required to give any reason for such refusal, at which point your payment will be refunded. This is usually, but not limited, to reasons such as ensuring that there are not too many traders of a duplicate nature.
2. Hunnypot Cottage Ltd reserves the right to withdraw permission to attend their events without being required to give any reason for such refusal.
3. Cancellation by the trader of a booking must be in writing. For single date bookings, we will only offer a refund if the pitch can be sold to another trader stall holder, selling similar items. If this is within one month of the event a 50% admin charge will be added for any resales ie you will only receive a 50% refund. No refunds will be offered within two weeks of the event. This paragraph does not apply to block bookings, which are non-refundable (see the Block Bookings section).
4. Bookings are non-refundable under any circumstances on the day of the event. If we or the venue cancel the market, we will offer a 75% refund.
5. Substitution and amendments of the nature of the trade must be notified in writing to Hunnypot Cottage Ltd who reserves the right either to accept the substitution and amendments or to cancel the booking – for which there will be no refund.
6. Hunnypot Cottage Ltd accepts no responsibility for the non-arrival by the due date of any required documentation or application.
7. The organiser does not offer refunds to stall holders who experience poor sales during the event.
8. Stall holders are responsible for ensuring that they comply with the necessary legislation regarding their products, ie food hygiene, UKCA certification etc. Failure to do so will result in you not being permitted to trade on the day of the event. No refunds will be given in these circumstances.

Emergencies
1. Hunnypot Cottage Ltd shall have the right to cancel any booking forthwith if the event is affected by an emergency of any kind. Hunnypot Cottage Ltd will consider refunding part or all of any fees and charges paid and the amount shall be at Hunnypot Cottage Ltd's sole discretion.

Use of the Land and Venue
1. You will be allocated a pitch space of 3m x 3m. If you need more space than this you will need to book multiple pitches.
2. Any changes to the position of your pitch must be agreed with the organiser before you move it.
3. Stall holders are responsible for providing their own stock, fittings, and shelters, to fit within the pitch space allocated to them.
4. The trader shall ensure no Byelaws are infringed as part of the booking.
5. The trader shall keep the land clean and tidy, ensuring the land around the stall is regularly litter picked during the event. The trader shall further ensure that Hunnypot Cottage Ltd's obligations under the Environmental Protection Act 1990 – Code of Practice on Litter and Refuse are discharged.
6. All litter and refuse generated by the trader shall be removed by the trader. Stall holders are responsible for removing all items and rubbish from their pitch prior to departure. Failure to do so may result in a fine from the Local Authority, payable by the stall holder. Offending stall holders will not be invited to attend any future events.
7. The trader must at all times take good care of the land and will be responsible for any damage to the land or any part of it or any property of Hunnypot Cottage Ltd.
8. The property of the trader and the trader's agents must be removed at the end of the period of trading or by a time and date to be agreed with Hunnypot Cottage Ltd. Hunnypot Cottage Ltd accepts no responsibility for any property left on the venue before, during or after the period of the booking.
9. The trader shall ensure that any unwanted liquids are removed from the event and not disposed of into the sewage system or on any part of the venue's land.
10. All hot food traders will require matting/floor covering for any events on hard standing.
11. The EHO from the local authority and food hygiene specialists may be on site to ensure that stalls are trading legally and responsibly.
12. All traders where applicable must have a 4* or above hygiene rating to trade at Hunnypot Cottage Ltd events.
13. Should an inspection take place and the rating drop below the required standard of 4* or above, Hunnypot Cottage Ltd must be advised immediately.
14. Should it be found that the rating has dropped below our required minimum standard then you will be unable to trade with us until the required rating has been achieved and no refunds will be given in these circumstances.
15. The trader shall ensure that no vehicles are parked or driven across any public footpath located within the event unless for loading or unloading within permitted times.
16. The trader shall ensure that no noise nuisance shall be caused to occupiers of surrounding properties.
17. The trader will not permit any performance or entertainment in which animals are at risk, or offered as prizes (incl. goldfish).
18. The trader will not permit the operation or release of any high flying object without the prior written consent of Hunnypot Cottage Ltd and the Civil Aviation Authority.
19. The trader shall not bring into the land or venue any article of an inflammable or explosive character or that produces an offensive smell, or CFC or any oil, electrical, gas or other apparatus without the written approval of Hunnypot Cottage Ltd.
20. No petrol generators are permitted at Hunnypot Cottage Ltd events. Any other generators are only permitted with express permission from Hunnypot Cottage Ltd and are operated in a safe manner and are segregated from the public or are protected by suitable covers or barrier, so as to prevent access by members of the public. Generators should be super silent / quiet. Anyone operating a generator without permission will be asked to cease, may be asked to leave the market and no refunds will be given in these circumstances.
21. If you are using electrical equipment this must have a current PAT Testing certificate otherwise you will not be permitted to use it.
22. Trading times vary depending on which event you are booked in with and are clearly stated when you book.
23. You will be allocated an arrival time. Please do not arrive before this time as you will not be allowed access. Each event will also have its own time after which no vehicles will be permitted access, and a time by which vehicles must be off site. These times will be communicated to you when your arrival time is issued.
24. At each event please wait for confirmation from Hunnypot Cottage Ltd that access is open before returning with vehicles etc.
25. If trading at an event where you can have your vehicle by you, no vehicle movement will be permitted until you are instructed it is safe to do so by Hunnypot Cottage Ltd.
26. All gazebos must be to a standard suitable to withstand wind speeds of up to 40mph therefore home and garden gazebos are not suitable for trading at any event as these can be deemed as a hazard to other traders/visitors.
27. All gazebos should be water tight especially where food of any kind is being sold, prepared or cooked, local authorities/EHO have the right to stop any business from trading should they deem them unsuitable, unhygienic or dangerous.
28. All gazebos must be suitably weighted/secured down to ensure the safety to all, it is the responsibility of the trader to provide appropriate weights/guides/pegs. Hunnypot Cottage Ltd is unable to provide weights to any trader under any circumstances.                 29. Traders must remain at their pitch until the advertised closing time and must not pack down before then.

Assignment
1. The booking shall be personal to the trader and the right to attend the event shall not be sublet, assigned or otherwise transferred; the trader shall not assign the benefit or burden of any part of the Agreement, or sublet or subcontract any part of it.

Fly Posting
1. No advertising material to be displayed on site without the consent of Hunnypot Cottage Ltd.
2. All advertising material must conform to the Town and Country Planning (Control of Advertisements) Regulations 2007.

Health and Safety
1. The trader shall inform Hunnypot Cottage Ltd of any accidents or serious incidents immediately, which occur during the period of the event.
2. The trader will be responsible for providing any risk assessments relevant to the nature of the stall.

Indemnity and Insurance
1. Hunnypot Cottage Ltd is not responsible and will not accept liability for any loss, damage, injury or death howsoever, and by whomsoever caused, whether to property or person(s) sustained by any person at the event.
2. The trader is responsible for all safety aspects of their stall prior to, during or subsequent to the event and must accept liability for any loss, damage, injury or death howsoever, and by whomsoever caused, whether to property or person(s) sustained by any person(s) in the venue.
3. The trader agrees to indemnify Hunnypot Cottage Ltd against all claims, actions, demands, proceedings, cost or awards in respect of any loss, damage, injury or death to persons or property engaged by or assisting the trader.
4. The trader agrees to take out Public Liability Insurance Cover or Third Party Risks [including products liability where appropriate] for a minimum of £5 million (five million pounds) the evidence of such insurance needs to be kept up to date in their trader profile. Higher levels of cover may be required for some events as specified by the event location.
5. Failure to provide proof of insurance cover as required prior to the date of the event will lead to cancellation of the stall pitch.
6. Stall holders must ensure they have individual insurance for their own stock and property on the day and take responsibility for anything left unattended.
7. The organiser is not responsible for stock, personal items, fittings, shelters, or property brought to the event by the stall holder in the event of loss, theft, or damage.
8. The stall holder will need to complete and submit our risk assessment or food assessment form when registering.

Collections or Lotteries
1. No collections, games of chance, sweep stakes, lotteries or betting of any kind may be conducted at the event without the prior written consent of the council.

Property not Removed
1. Hunnypot Cottage Ltd may remove and store any property that is left by the trader at the event. The trader shall repay to Hunnypot Cottage Ltd on demand the costs of such removal and storage.
2. Hunnypot Cottage Ltd shall not be held responsible for any damage to or theft of property by or during its removal or storage. Hunnypot Cottage Ltd is entitled to remove and sell in such a manner as they think fit any property left at the venue as a result of the booking not claimed within 28 days. Hunnypot Cottage Ltd shall retain all proceeds of sale from property not removed.

Variations to Agreement
1. Hunnypot Cottage Ltd reserves the right to vary the conditions of the agreement between Hunnypot Cottage Ltd and the trader at any time on 7 days' notice. Any variations so made shall be deemed to be incorporated in these conditions. The trader may, within 7 days of receipt of such notice, terminate this agreement.

Photographic Images/Videos/Audio
1. Permission: you confirm that Hunnypot Cottage Ltd and any photographer that is hired is given the right and permission to use any and all images, both photographic prints and digital images and videos or other record media, in their advertising literature, event exhibitions, editorial trade or any other purpose and in any manner and medium.
2. You release Hunnypot Cottage Ltd and their legal representatives and assigns from all claims and liability relating to said photographic images, video, audio or another recording media.
3. It is agreed that Hunnypot Cottage Ltd may display and use any of the photographs taken for advertising, display, website and internet promotion, photographic contests, public displays and other purposes.
4. You acknowledge that this is for promotional purposes only and do not expect any compensation of any kind. There shall be no expiration period for this permission.

Governing Law
1. This agreement is governed by English law and the courts of England and Wales have jurisdiction over any dispute arising from it.

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